Why this tool?
For teams managing projects within Microsoft 365, Planner handles task boards and — with Plan 1 — full Gantt timelines with dependencies, without leaving the Microsoft ecosystem. No new vendor, no new login, native Teams integration. Note: Plan 5 (Project) is retiring September 2026 — confirm which tier covers your requirements before committing.
Key Capabilities
- Views: Board, List, Schedule (Gantt on Plan 1+)
- Subtasks: No
- Dependencies: Yes — on Planner Plan 1+
- Automations: Via Power Automate (separate Microsoft service)
- Dashboards: Reporting on Plan 1+
- Guest access: Yes — M365 guest access
- AI: Copilot integration (M365 Copilot)
- Mobile: iOS, Android, web, Teams app
Pricing (USD · annual billing)
| Plan | Price | Notes |
|---|
| Included in M365 |
$0 add-on |
Basic task boards · no Gantt or dependencies |
| Plan 1 |
$10/user/mo |
Gantt · dependencies · reporting · goals |
| Plan 3 |
$30/user/mo |
Portfolio management · resource management |
Important: Planner Plan 5 is retiring September 2026. Confirm that Plan 1 or Plan 3 covers your requirements before signing. Copilot requires separate M365 Copilot add-on.
AI & Connectivity
Native AI
Paid add-on
Copilot integration via Microsoft 365 Copilot. Requires separate Copilot licence ($30/user/mo).
MCP Connector
Not available
No MCP connector for Planner. Microsoft Graph API provides programmatic access to plan and task data.
API Access
Microsoft Graph API
Full read/write access via Microsoft Graph API. Power Automate for workflow automation within M365.
Security & Compliance
SOC 2
ISO 27001
GDPR
HIPAA
FedRAMP
Trust & security: microsoft.com/en-us/trust-center
Data Residency
Microsoft regional data centres. Canadian data residency available through Azure Canada with qualifying M365 plans. Strong Canadian data sovereignty positioning.
PIPEDA guidance ↗
Ownership & Vendor Risk
⚠ Low-Medium Risk
Microsoft product — stable ownership. Note: Planner Plan 5 (Project for the Web) retires September 2026. Verify your required plan tier is not affected before committing to a long-term rollout.